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EVAWI HOME > Annual Conference > Conference Details
International Conference on Sexual Assault, Domestic Violence, and Gender Bias
Chicago, IL
April 3 - 5, 2018
International Attendee Information

Our annual conferences focus on sexual assault, intimate partner violence, stalking, human trafficking and elder abuse. We consistently bring together law enforcement personnel, prosecutors, victim advocates, judges, parole and probation officers, rape crisis workers, health care professionals, faith community members, educators, researchers and others in this three day conference highlighting promising practices and emerging issues to effectively respond to these crimes in all of our communities.

Online Registration: Our preferred method for conference registrations is our online format. Online registration allows you to register regardless of your method of payment (credit card, check or purchase order).

Form W-9: Download our W-9 form here.

Team Discount: Team discounts are available for teams of 5 or more. Teams must register all 5 registrants using the same discount code in order to receive the 5th free. To get a code, pick Registration Type – Multi Registration / Discount Code Registration and click NEXT. You must request this code before entering any registrations.

 

International Registration Process

If you are interested in attending our International Conference on Sexual Assault, Domestic Violence, and Gender Bias and need a letter of invitation for your embassy appointment, please complete the following steps:

  1. Complete the International Registration Application and email it to terrah@evawintl.org by February 9, 2018.
  2. If your application is approved, a letter of invitation will be emailed to you along with instructions to complete the registration process. If your application is denied, you will be notified by email.
  3. Upon receiving your letter of invitation, schedule your appointment with the U.S. Embassy or Consulate to obtain your visa.

EVAWI cannot contact or intervene with any U.S. Embassy or Consulate office on your behalf.  We suggest you begin your visa application process as soon as possible as processing time can be very lengthy. All nationals and citizens of Waiver Program (VWP) countries who plan to travel to the United States for temporary business or pleasure for 90 days or less are required by law to obtain travel authorization prior to initiating travel to the United States. This authorization can be obtained online through the Electronic System for Travel Authorization (ESTA), a free Internet application administered by the U.S. Department of Homeland Security.

To find out if you need any additional documentation or information, please visit the U.S. Department of State website.

2018 Conference Registration Rates

Payment received or postmarked:

  • by December 15, 2017: Early Bird Registration Fee: $495
  • by March 2, 2018: Registration Fee: $545
  • after March 2, 2018: Late Registration Fee: $595

Team Discounts: Team discounts are available for teams of 5 or more. Register 4 people and the 5th registration is FREE! Register online to obtain a TEAM REGISTRATION discount code.

Conference Fees Include:
  • 3 days of training with leading national experts
  • Course materials
  • 3 light continental breakfasts
  • 3 lunches and afternoon beverage breaks




Payment Information

If you register for the conference, your registration fee must be paid in full before the conference begins.

If full payment is not received, you will be required to provide your payment (cash, check, credit card) when you check-in at the conference. You may provide a purchase order as a promise to pay. Because of the costs associated with every individual who attends the conference (e.g., food and beverage, notebooks, name badges, tote bags), we cannot guarantee that an individual will be able to attend if you show up on site without having registered in advance.

Payment Methods

Credit Card

When registering online, MasterCard, Visa, and Discover are accepted. We do not accept American Express online. However, American Express can be accepted at the conference and by calling the office. You will be asked to provide the billing address used for the credit card and the security code (the 3-digits located on the back of the card, or the 4-digits on the front of an American Express credit card).

The most common reason for having a credit card declined is entering inaccurate billing information such as the name on the card or the billing address. The information you enter must match exactly so make sure to have the necessary information available at the time you register.

If you have any problems using your credit card online or if you receive an error message, please call our financial manager, Jessica Fisher, at 774-404-7108. If needed, credit card payments can be processed over the phone.

Check

Please include the complete names of all attendees on any communication so that your payment is properly applied to your invoice. Checks should be made payable to EVAWI and mailed to:

EVAWI
145 S Main
Colville, WA 99114

Purchase Order

Purchase orders are accepted as a promise to pay, however they do not qualify for a discounted registration rate unless full payment is received or postmarked by the deadlines posted. EVAWI MUST have a copy of a purchase order if payment has not been received prior to the conference. Failure to pay or provide a purchase order may prevent an individual from being able to attend the conference.

All purchase orders must be paid in full within 30 days of the last day of the conference. Any balance due will be subject to a monthly billing fee of $25.00.

Purchase orders should be mailed, emailed or faxed to:
  • EVAWI
  • 145 S Main
  • Colville, WA 99114





Refunds & Cancellations

EVAWI understands that circumstances change and there may be emergencies that prevent an individual from attending the conference.

  • No refund will be provided if you have not cancelled your registration prior to midnight on March 2nd. If you are registered for the conference at this point, we have incurred significant expenses on your behalf, and the FULL registration fee is due whether or not you attend.
  • If your registration is cancelled by midnight (PST)* on March 2nd, 2018, we will refund your registration fee less a $100 administrative fee. Cancellation and refund requests must be made in writing and emailed to Jessica@evawintl.org or faxed to 774-404-7108. Refunds will be processed within 30 days of receiving your cancellation.

To help avoid the loss of an individual’s registration fee or to avoid the $100.00 cancellation fee, you may substitute another person in your place at no charge. To make a substitution, complete a manual conference registration form for the substitute participant and email it to info@evawintl.org. The name of the original registrant MUST be included.

If you are unable to identify a substitute for the current conference, we will allow you to carry any PAID registration forward one year, to use at the next annual or regional conference without incurring any additional fees.

If you have any questions about your registration, please call our financial manager, Jessica Fisher, at 774-404-7108 or email Jessica@evawintl.org

Millennium Park

Discover a state-of-the-art collection of architecture, landscape design and art that provide the backdrop for hundreds of free cultural programs including concerts, exhibitions, tours, and family activities. In Millennium Park, you’ll find a new kind of town square – a lively, spectacular gathering spot located in the heart of the city and a destination for Chicagoans and visitors alike.

Location
Michigan Ave & Columbus Ave
Chicago, IL
Map This Location
Website: https://www.cityofchicago.org/city/en/depts/dca/supp_info/millennium_park.html
 
Wrigley Field
Go behind-the-scenes of the legendary home of the Chicago Cubs and 2016 World Series champions with Wrigley Field Tours, presented by Illinois Office of Tourism. Built in 1914, this must-see Chicago attraction houses more than 100 years of history.
Location
1060 W Addison St.
Chicago, IL
Map This Location
Phone: 773-388-8270
Website: http://m.mlb.com/cubs/tickets/tours/index
 
The Magnificent Mile

The Magnificent Mile encompasses the 13-block stretch of North Michigan Avenue that runs from the banks of the Chicago River to the south, to Oak Street to the north. The Magnificent Mile district extends a full square mile from North Michigan Avenue, including east to the scenic lakefront.

The Magnificent Mile is a spectacular showcase of style, flavor, entertainment and fun. With more than 460 stores, 275 restaurants, 60 hotels and unique entertainments and attractions packed and stacked along its length, The Magnificent Mile has an indulgence for every passion and every pocket.

Location
Chicago, IL
Map This Location
Website: https://www.themagnificentmile.com/

Conference Hotel

Picture of the Hilton in Chicago

Hilton Chicago

720 S Michigan Ave
Chicago, IL 60605

1-312-922-4400  Phone

A nod to past with an eye on the future….At the newly redesigned and reimagined Hilton Chicago, urban adventure intersects with historic nuances celebrating legendary service and hospitality extended throughout the years to emperors, kings and queens, presidents and dignitaries, celebrities and most importantly, You.

Located in the heart of downtown Chicago – between both the Magnificent Mile and the up-and-coming Cultural Mile, the Hilton Chicago is a magnificent location, overlooking Grant Park, Lake Michigan, and Museum Campus

Conference Room Rates:

  • 2018 government per diem rate plus tax and fees per room/per night.
  • Reservations made after March 9, 2018 will be provided based on room availability at the best available rate.

General Information:

  • Check-in time is 3 pm
  • Check-out time is 11 am
  • Cancellations must be made no less than 3 working days in advance of check-in date/time
  • Complimentary high speed internet in guestrooms
  • Valet Parking: $71.00
  • Self Parking (Garage): $57.00

From Chicago O'Hare International Airport (19 miles from hotel): Follow signs for I-190 East. Take I-190 to I-90 East. I-90 will merge with I-94. Take I-90/94 appx. 18 miles to Jackson St. Exit Jackson St. Drive 1/4 mile on Jackson St., turn right on Michigan Ave. Hotel is 5 blks down.

Taxicabs:

A cab ride from Chicago O'Hare International Airport to the hotel typically costs $50.00.

Shuttle Services:

GO Airport Express provides a shared ride airport shuttle service or private van service, and an exclusive Chicago limousine and private sedan car service throughout the Chicago Metropolitan area. Airport Shuttle Service leaves O'Hare airport for downtown Chicago hotels and businesses every 10 to 15 minutes from terminals 1E, 3F, 2D and 5E. You do not need a reservation if you are leaving O'Hare for downtown. Reservations are required if you are traveling to the airport. Our Airport Shuttle Service begins at 4:00 a.m. for hotels and 5:30 a.m. for suburban service. A shuttle ride from Chicago O'Hare International Airport to the hotel typically costs $37.00.

Subway/Rail:

When taking public transportation to the Hilton Chicago from O'Hare International Airport: Take CTA Blue Line train to the Jackson stop. This is the only subway train leaving O'Hare. Walk 0.6 miles southeast to 720 S. Michigan Ave.


From Chicago Midway Airport (11 miles from hotel): I-55 North to Chicago North on Lakeshore Drive. Turn left on Balbo, two blocks to hotel on left.

Taxicabs:

A cab ride from Chicago OHare International Airport to the hotel typically costs $35.00.

Shuttle Services:

GO Airport Express Go Airport Express offers door-to-door service to and from Midway and most city and suburban neighborhoods from 6 am to 11:30 pm. Departures are about every 15 minutes. Please call Go Airport Express directly at the numbers below for specific departure information. A shuttle ride from Chicago Midway Airport to the hotel typically costs $32.00.

Subway/Rail:

When taking public transportation from Midway Airport to the Hilton Chicago take the CTA Orange Line train to the Roosevelt stop. Walk 0.5 miles north to 720 S. Michigan.


Continuing Education (CE) contact hours are available for Nurses and Social Workers only. Because of the varying needs and costs associated, we are not able to provide CE contact hours for every discipline. The fee for CE contact hours is $25.00.

  • Attend trainings and complete the Official Record of Attendance.  On the last day of the conference, turn in your record of attendance to the CE table.
  • Complete the overall conference evaluation online.
  • A certificate of attendance will be emailed to the email address provided upon completing the evaluation and we have verified your record of attendance and sign in sheets.

NURSES: CE contact hours are provided for nurses through the California Board of Registered Nursing, Provider #15641.  Nurses will need their license number in order to receive a certificate. Certificates of completion will be issued to attendees within ninety (90) days of the conference.

SOCIAL WORKERS:This program is typically approved by the National Association of Social Workers. Please be aware:  New York, Michigan, and West Virginia do not accept National CE Approval Programs.  New Jersey, Idaho, and Oregon currently do not recognize NASW National Approval.

LAW ENFORCEMENT: Because of the varying needs of law enforcement, we cannot apply for POST credit in each state. However, law enforcement personnel are encouraged to download the agenda, abstracts and biographical sketches of speakers to submit to your continuing education board for approval. Please contact us if we can provide you with assistance.

VICTIM ADVOCATES: The International Conference is typically approved for Department of Defense Sexual Assault Response Coordinators (SARCs) and Sexual Assault Prevention and Response Victim Advocates (SAPRVAs) to receive CEUs through the Department of Defense Sexual Assault Advocate Certification Program (D-SAACP). Civilian Advocates are also generally approved to receive conference CEUs through the National Advocate Credentialing Program (NACP). Visit www.trynova.org for more information about these programs.

The following steps are required to receive CEUs for D-SAACP and NACP certified Advocates:

  • Pick up your Official Record of Attendance form at the CE desk.
  • Attend trainings and complete the Official Record of Attendance.
  • Have an EVAWI staff member or volunteer initial for each workshop attended.
  • DO NOT turn in your record of attendance to the CE table at the end of the conference. Take your Official Record of Attendance and submit it when you apply for D-SAACP or NACP certification renewal.

OTHER ORGANIZATIONS: If you belong to another organization, you will be able to get a certificate of attendance if you complete the online evaluation, and we encourage you to submit that along with our agenda, abstracts and speakers’ biographical sketches, (all available on our website) to your own organization to see if you could get the continuing education credit you are seeking.

 
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