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In July 2009 a core group of participants in the MAD project gathered for a Research and Reform Summit. One of their objectives was to carefully review the Tracking Forms and suggest improvements for other professionals who might use them for their own data collection efforts. With an eye toward “lessons learned, their suggestions were then incorporated into the updated versions of the Tracking Forms that are also posted below. These updated tools are recommended for anyone seeking to adapt them for use in their own local data collection effort.

Tips for using the updated versions of the MAD data tracking forms

1. Forms can be adapted for use: Please note that these updated tracking forms are very long, because we have designed them to be rather comprehensive. Based on your particular needs, certain data variables can be selected for use while others are deleted. You may also want to remove the EVAWI affiliation from the form when you adapt it for use in your own community.

2. Forms should be parallel across disciplines: The forms are also designed to be parallel across professional disciplines with respect to many of the data variables (e.g., characteristics of the victim, suspect, and case). Then each version of the form also has some data variables that are unique to that discipline. We recommend coordinating data collection across various agencies, to get a multidisciplinary perspective on your community’s response to sexual assault. To accomplish this, you will need to ensure that data variables are defined in parallel format across professional disciplines. However, this means that sometimes the language used is not typical for that professional discipline (e.g., the term “victim” is used instead of “patient” or “client,” and “suspect” rather than “defendant” or “perpetrator”). This can be adapted for use, but should remain consistent across parallel forms.

3. Forms may be adapted for community-based and system-based victim advocacy: In the updated version of the forms, we have combined data variables for community-based and system-based victim advocacy. Because of the many variations in victim advocacy agencies, certain variables may again be used or deleted based on the unique characteristics of agencies in your data collection.
Updated Tracking Forms


Data Collection Guidelines  ( PDFWord )

Within each of these communities and disciplines involved in the MAD project, participating professionals were asked to generally approach the research methodology consistent with Data Collection Guidelines that were developed collaboratively by project staff with EVAWI and participants in the Making a Difference Project in the 8 U.S. communities. These guidelines provide instructions for participating professionals on how to collect, record, and submit data.

Variable List  ( PDFWord )

Participants collected detailed information on their agency’s sexual assault caseload, for the variables listed in this document. Some of these variables were included on all of the Tracking Forms used for the various disciplines, including characteristics of the victim, suspect, and case.  Other information was collected for variables that were unique for each professional discipline.

Sexual Assaults to Include  ( PDFWord )

Project participants engaged in a collaborative process to conceptually define which cases would be included in the data collection effort.  Because criminal statutes varied across the participating communities, the attached document was used to summarize which specific offenses would be included in the data collection for each jurisdiction.


Original Versions:  For each of the 5 professional disciplines involved in the MAD project, a Tracking Form was developed for participants to record information on sexual assault cases included in the data collection effort.  The original Tracking Form for each discipline is posted below, along with an Excel spreadsheet that was developed to correspond exactly to the original Tracking Form; it was used for entering data from the paper forms to be submitted electronically to project staff at EVAWI. These materials can be used to interpret data findings from the MAD project.

Law Enforcement  


Forensic Medicine

Community-Based Victim Advocacy

System-Based Victim Advocacy

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